Notarization of Affidavits and Other Legal Documents

ABOUT THE SERVICE

TRANSACTIONS requiring legal documentation abound in the city of Naga.

To help constituents, especially the poor and underprivileged, the City Legal Office (CLO) provides services through the preparation of
appropriate legal documents and/or administration of oath, either for free or at an affordable cost depending on the nature of the
document and on the client’s capacity to pay.

TAXES AND FEES

No notarial fee for the following documents:
(1) Pleadings, contracts, affidavits and other legal documents prepared or filed as a consequence of the functions of the City Legal Officer;
(2) Affidavits of indigent persons;
(3) Affidavit of Loss executed by students;
(4) UPAO-referred legal documents executed by urban poor residents of the City in connection with their application for availment of the City’s Socialized Housing Program;
(5) Legal documents executed by the City Hall employees excepts conveyances and those transactions not connected with their
official functions;
(6) Legal documents executed by various Department Heads in connection with their offices’ functions; and
(7) Legal documents executed by the City Government through the City Mayor such as Contract of Service and Marriage Contract including transfers and conveyances where the City is, by agreement, obliged to shoulder notarial fees.

- Usual Affidavits and Legal Documents
- Acknowledgement of Paternity, Late Registration, Lease Application, Complaint and Petition
- Articles of Incorporation, Contract of service, Release/ Cancellation of Mortgage, Affidavit of Transferor/Transferee
- Special/General Power of Attorney(To sell, convey)
- Special/General Power of Attorney (others)
- Confirmation of Sale, Memorandum of Agreement
- Lease Of Contract and other contracts/Agreements not specified herein
- Sales, conveyances and Transfers (e.g. Deed of Sale, Assignment of Rights), Definite Certificate of Sale, Donation, Extra-Judicial Assignment of Rights)
- Settlement of Estate, Deed of Transfer/Waiver/Provisional Certificate of Sale, Deed of Conditional Sale, Mortgages
P 50.00
P100.00
P150.00
x
P250.00
P150.00
P250.00
P250.00
- 1% of the amount (FMV) or
P 250.00 whichever is higher
- 0.5% or P250.00 whichever is higher

HOW TO AVAIL OF THE SERVICE

FOLLOW THESE STEPS IT WILL TAKE YOU PLEASE APPROACH
1. Present the Request and Show Valid I.D.

Look for the assigned clerk, state your request and present valid identification documents.

1 minute MA. THERESA A. RIVERA
Casual Adm. Aide I (UWI)
2. Interview/Preparation of Document

You will be interviewed by a clerk regarding the legal document for
notarization.

6 minutes MA. THERESA A. RIVERA
Casual Adm. Aide I (UWI)
3. Recording of Document

The document will be recorded in the logbook/Notarial Registry.

1 minute MA. THERESA A. RIVERA
Casual Adm. Aide I (UWI)
4. Notarization of Document 1 minute ATTY. IMEE M. ABARDO ESTRADA
Legal Officer IV
5. Issuance of Document

Receive notarized document and leave a file copy with the assigned clerk.

1 minute MA. THERESA A. RIVERA
Casual Adm. Aide I (UWI)

Availing the preparation/making of legal document (free for indigents)

FOLLOW THESE STEPS IT WILL TAKE YOU PLEASE APPROACH
1. Present the Request

Look for the assigned clerk, state your request and present valid identification documents.

1 minute MA. THERESA A. RIVERA
Casual Adm. Aide I (UWI)
2. Interview/Preparation of Document

You will be interviewed by the legal researcher in the preparation of the legal document. He then prepares the legal document.

3 minute TIMOTEO R. BARBERAN
Legal Assistant II
3. Recording of Document

The document will be recorded in the logbook.

1 minute MA. THERESA A. RIVERA
Casual Adm. Aide I (UWI)
4. Issuance of Document

Receive notarized document and leave a file copy with the assigned clerk

1 minute MA. THERESA A. RIVERA
Casual Adm. Aide I (UWI)

CITY LEGAL OFFICE
2/F Main Bldg., City Hall Complex, J. Miranda Ave., Concepcion Pequeña, Naga City
For more information, please contact:
Atty. Perfecto N. Bragais III, City Legal Officer
E-mail: clo@naga.gov.ph