Filing petition for Change of First Name (CFN) or Correction of Clerical Error/s (CCE)

ABOUT THE SERVICE

REPUBLIC ACT No. 9048& 10172 authorizes the city or municipal civil registrar or the consul general to correct a clerical or typographical error in an entry and/or change of first name or nickname in the civil register without need of a judicial order.

An administrative remedy in nature, it is a departure from the usual judicial process in correcting clerical errors or changing an entry in civil registry documents. It is aimed at according petitioners an expeditious and cheaper way of correcting errors found in their civil registry records.

REQUIREMENTS

CHANGE OF NAME (CFN – R.A. 9048)/DAY & MONTH AND GENDER (R.A. 10172)

  • Certified Machine Copy of the Birth Certificate issued by PSA & Local Civil Registrar
  • Baptismal Certificate or Certificate of No Available Baptismal Certificate duly Notarized or Affidavit
  • Earliest School Record (Elementary & Secondary)/Certificate of no available record duly notarized
  • GSIS/SSS/Voter’s Certificate
  • Marriage Certificate
  • Birth Certificate of at least 2 children
  • Photo copies of valid Identification Cards (ID’s)
  • Barangay Certificate with stated purpose (Change of First Name/Day and Month of Birth/Gender)
  • Police Clearance with stated purpose (Change of First Name/Day and Month of Birth/Gender)
  • NBI Clearance with stated purpose (Change of First Name/Day and Month of Birth/Gender)
  • Certificate of No Pending Administrative Case from employer (If employed)
  • Affidavit of Non-employment (If unemployed)
  • Certificate of Good Moral Character (For Students)
  • Medical Certificate Stating that the document owner HAS NOT UNDERGONE SEX CHANGE issued by the Accredited Government Physicians (BMC, City Hospital or City Health)
  • Medical Record issued by the Hospital or Institution where the child was born/Affidavit stating that the attendant at birth is a Traditional Midwife/Hilot and the Place of Delivery is at the Residence.

CORRECTION OF CLERICAL ERROR

  • Birth/Marriage/Death Certificate issued by PSA and Local Civil Registry Office containing the alleged erroneous entry
  • Baptismal Certificate
  • School Records (Form 137, Transcript of Records, Diploma)
  • Voter’s Certificate/GSIS or SSS Record
  • Valid ID’s (Passport, Driver’s License)
  • Marriage Certificate
  • Parent’s Marriage Certificate
  • Father’s Birth Certificate (If Negative request for Certificate of No Record, submit Baptismal or Death Certificate.
  • Mother’s Birth Certificate (If Negative request for Certificate of No Record, submit Baptismal or Death Certificate.
  • Birth Certificate of at least two siblings containing the right entry
  • Birth Certificate of at least two children

ALL SUPPORTING DOCUMENTS REQUIRED, DEPENDS ON THE ALLEGED ERROR/S IN THE BIRTH/DEATH/MARRAGE CERTIFICATE

FEES AND CHARGES

Filling Fee for CFN/CHANGE OF GENDER/DAY AND MONTH OF BIRTH P3,030.00
Service Fee for migrant petitioner (CFN/CHANGE OF GENDER/DAY AND MONTH OF BIRTH P1,000.00
Filling Fee for CCE P1,010.00
Service Fee for migrant petitioner (CCE) P500.00

HOW TO AVAIL OF THE SERVICE

FOLLOW THESE STEPS IT WILL TAKE YOU PLEASE APPROACH
1. Presentation of Problem

Approach the employee-in-charge (EIC); and inform them about problems in your registry record.

10 minutes

MARIA DOLORES P. DE LOS REYES
Asst. City Civil Registrar

2. Introduction of administrative Remedies

You will be advised with the remedies available whether to file a Petition for Change of First Name or a Petition for Correction of Clerical Errors.

10 minutes

MARIA DOLORES P. DE LOS REYES

Asst. City Civil Registrar

3. List of Requirements

EIC hands over a list of supporting documents required in filing the petition. Complete the given requirements before proceeding to the next step.

10 minutes

MARIA DOLORES P. DE LOS REYES

Asst. City Civil Registrar

4. Submission & Evaluation of Requirements

Submit all the required supporting documents to the EIC. The EIC will check if these are authentic, complete and duly-certified.

10 – 20 minutes

MARIA DOLORES P. DE LOS REYES

Asst. City Civil Registrar

5. Payment of Fees

Pay the required fees

5 – 10 minutes

CITY TREASURER’S OFFICE

6. Preparation of Petition

Go back to the LCR, EIC prepares the petition.

30 – 45 minutes

MARIA DOLORES P. DE LOS REYES

Asst. City Civil Registrar

7. Review and Administration of Oath

Bring the petition and all supporting documents to the CCR for review and notarization.

The CCR, then, administers the oath of the petitioner.

5 minutes

ALEXANDER M. CAYETANO
City Civil Registrar

8. Publication and Posting

EIC prepares the required publication. The Publication will be posted for
–> 2 weeks – for CFN
–> 10 days – for CCE

15 minutes

CYNTHIA M. DIAZ

Administrative Aide IV

ANTONIA C. DE LOS REYES

Administrative Aide IV

MA. MIA B. ORDOÑEZ

Registration Officer IV

9. Transmittal of Petition for Affirmation to PSA

CCR approves the petition then EIC prepares the endorsement &forwards the same to PSA for affirmation.

15 days

ALEXANDER M. CAYETANO
City Civil Registrar

MARIA DOLORES P. DE LOS REYES

Asst. City Civil Registrar

10. Release of Documents

EIC releases the document to client.

1 -2 minutes

RITA IRENE V. FAJARDO

Administrative Aide VI

11. Processing of Philippine Statistics Authority, Quezon City

EIC advices client to follow-up the affirmation of Petition from PSA, QC after 2 months for CCE and 4 months for CFN

5 minutes

MARIA DOLORES P. DE LOS REYES

Asst. City Civil Registrar

PHILIPPINE STATISTICS AUTHORITY, QUEZON CITY

CITY CIVIL REGISTRY OFFICE

G/F Main Bldg., City Hll Complex, J. Miranda Ave., Concepcion Pequeña, Naga City
For more information, please contact:
Alexander M. Cayetano, City Civil Registrar
E-mail: lcr@naga.gov.ph